JLV Creative is seeking a Procurement & Accounts Manager to help us take our growing business to the next level. This role is pivotal to the success of our boutique firm and requires someone with knowledge and experience with business bookkeeping, and ideally experience with purchasing. A highly-detailed, process-focused, financial management skillset and experience is a great fit - interest in the design industry is a plus. Ability to multitask and meet deadlines is necessary to succeed in this role. Experience with purchasing a plus, but not a dealbreaker. The Procurement & Accounts Manager’s core responsibilities and focus will be to manage business bookkeeping and payroll, client & vendor invoicing, as well as manage JLV services purchasing and procurement tasks. This role will report directly to the Director of Operations.
RESPONSIBILITIES INCLUDE:
Bookkeeping & Account Management
CORE DUTIES
The Procurement & Accounts Manager's core responsibilities are managing the business general bookkeeping, payroll, client billing/invoicing, and financial reporting needs. In addition, this role will be responsible for all furnishing projects pricing, quoting, and purchasing. In this capacity, the role will work closely with the Designer and the Installation Project Manager as well as directly with the client.
COMPETENCIES
Our ideal candidate is well-versed in bookkeeping and general accounting, has a care for accuracy, strong moral compass, and a desire to contribute their skillset to a thriving small business setting. They understand sales tax and income tax requirements for the business. They are self-motivated and possess strong time management skills with the ability to balance project based work needs with recurring bookkeeping requirements. We are looking for an exceptionally attentive and meticulous individual that inherently applies proper care to details; a proactive thinker and do-er who is always on the lookout for applying best practices and efficiencies.The person in this role also understands the client service requirements, as it relates to a boutique service business in a luxury market, and holds strong written and verbal communication skills. They are open to learning new facets of an industry and applying general financial knowledge to the tasks required that extend beyond day-to-day bookkeeping. Our ideal candidate would be proficient with payroll and accounting software, we utilize Quickbooks. An ability to navigate software and technology is important: the role uses Asana, Houzz Pro and Google Suite daily. Has 4+ years of experience in bookkeeping or accounting for a service business. Should have a degree or completed some level of coursework of a college-level education. The candidate must be able to easily navigate a busy environment that requires multi-tasking with a sense of urgency in tasks and communication. Must be extremely organized. A customer service-oriented personality and ability to work well with a variety of people inside and outside of the organization. They would be upbeat, able to pivot easily, punctual and reliable, enjoy working independently and with a team, have a professional demeanor, and a strong work ethic.
COMPENSATION
Salary range, based on experience: $85-$90K with yearly bonus potential of $5K
Benefits: health & dental plan or health stipend; 401k with employer match; phone stipend; 13 paid holidays; 2 weeks paid time off in first year of employment with unlimited time off policy thereafter; mileage reimbursement; quarterly award program; 6 weeks paid maternity leave
WORKING CONDITIONS
This candidate will have the ability to work full time, 40 hours per week (hours of 9-5) and some extended hours occasionally. Must have reliable transportation for travel to and from the office, construction sites, project locations, project errands, etc. This job operates in a professional office environment. This role regularly uses a laptop as well as online cloud-based file management systems (such as Dropbox, Google Drive, etc) and participates in online video-based (Zoom, Google Meet) calls. This candidate is comfortable with performing occasional light physical labor which may include but is not limited to: lifting and moving small to medium boxes; moving and/or organizing inventory items; boxing and unboxing items; using a step ladder; climbing stairs.
PLEASE SUBMIT RESUME AND REFERENCES TO INFO@JLVCREATIVE.COM
RESPONSIBILITIES INCLUDE:
Bookkeeping & Account Management
- Responsible for the day-to-day financial record-keeping: expense tracking, handle all accounts receivable/payable, bank and credit card reconciliation, input transactions
- Manage and monitor all client, trade, and vendor invoicing - Including reporting for review of client hourly billing; Invoices for all client services and professional communication with our luxury clientele
- Monitor overdue invoices bi-weekly and reach out to client, as needed
- Handle deposits, wires and transfers as needed
- Process payroll bi-weekly, handle & track team reimbursements & referral payouts
- Manage and pay all business related licenses, sales tax, payroll tax, property tax, etc. and file all tax forms
- Financial performance review at a project level. Completing project closeout reports for profitability analysis and allocating funds based on profit/loss
- Annual business reporting & preparation, including inventory reconciliation, 1099s, W-2s, and any employer-sponsored benefits for tax purposes
- Pay all office location expenses & benefits related bills as needed
- Compile end of year financials for CEO to review. Work with tax accountants, as needed
- Send weekly high level recap to CEO of AR/AP, issues, items complete that week vs still in progress, priorities for following week, bank deposits/transfers completed/pending
- Ensure a smooth and efficient execution of purchasing for full service furnishings projects: obtaining initial custom quotes, establishing pricing, ordering, purchasing, and delivery logistics to warehouse, workrooms, or site
- Maintain accurate pricing based on JLV terms; submit for vendor quotes (wallpaper, window treatments, custom furniture, bench cushions)
- Create and submit detailed furniture invoice to client
- Purchase items & schedule for final site measurements that inform any final purchase quantities
- Manage the procurement & invoicing of builder custom finish items and materials; including pricing, quotes, purchasing
- Create/update vendor and trade accounts as needed, keep addresses and cards on file accurate
- Purchase & manage financials related to business inventory of accessories and staging furniture
- Cross-train and support of Installation Project Manager role
CORE DUTIES
The Procurement & Accounts Manager's core responsibilities are managing the business general bookkeeping, payroll, client billing/invoicing, and financial reporting needs. In addition, this role will be responsible for all furnishing projects pricing, quoting, and purchasing. In this capacity, the role will work closely with the Designer and the Installation Project Manager as well as directly with the client.
COMPETENCIES
Our ideal candidate is well-versed in bookkeeping and general accounting, has a care for accuracy, strong moral compass, and a desire to contribute their skillset to a thriving small business setting. They understand sales tax and income tax requirements for the business. They are self-motivated and possess strong time management skills with the ability to balance project based work needs with recurring bookkeeping requirements. We are looking for an exceptionally attentive and meticulous individual that inherently applies proper care to details; a proactive thinker and do-er who is always on the lookout for applying best practices and efficiencies.The person in this role also understands the client service requirements, as it relates to a boutique service business in a luxury market, and holds strong written and verbal communication skills. They are open to learning new facets of an industry and applying general financial knowledge to the tasks required that extend beyond day-to-day bookkeeping. Our ideal candidate would be proficient with payroll and accounting software, we utilize Quickbooks. An ability to navigate software and technology is important: the role uses Asana, Houzz Pro and Google Suite daily. Has 4+ years of experience in bookkeeping or accounting for a service business. Should have a degree or completed some level of coursework of a college-level education. The candidate must be able to easily navigate a busy environment that requires multi-tasking with a sense of urgency in tasks and communication. Must be extremely organized. A customer service-oriented personality and ability to work well with a variety of people inside and outside of the organization. They would be upbeat, able to pivot easily, punctual and reliable, enjoy working independently and with a team, have a professional demeanor, and a strong work ethic.
COMPENSATION
Salary range, based on experience: $85-$90K with yearly bonus potential of $5K
Benefits: health & dental plan or health stipend; 401k with employer match; phone stipend; 13 paid holidays; 2 weeks paid time off in first year of employment with unlimited time off policy thereafter; mileage reimbursement; quarterly award program; 6 weeks paid maternity leave
WORKING CONDITIONS
This candidate will have the ability to work full time, 40 hours per week (hours of 9-5) and some extended hours occasionally. Must have reliable transportation for travel to and from the office, construction sites, project locations, project errands, etc. This job operates in a professional office environment. This role regularly uses a laptop as well as online cloud-based file management systems (such as Dropbox, Google Drive, etc) and participates in online video-based (Zoom, Google Meet) calls. This candidate is comfortable with performing occasional light physical labor which may include but is not limited to: lifting and moving small to medium boxes; moving and/or organizing inventory items; boxing and unboxing items; using a step ladder; climbing stairs.
PLEASE SUBMIT RESUME AND REFERENCES TO INFO@JLVCREATIVE.COM
